Enterprise Computer and IT Equipment Bulk Procurement
One purchase order, multiple brands. C2 holds 200 units of the best-selling models permanently in stock — procured, imaged, asset-tagged and ready to use on arrival. Delivered in 5–10 working days, with 36 / 48-month lease options.
Challenges Facing Customers
- MOQ too high: direct OEM sales usually require a minimum of 20–50 units, so small orders get no pricing advantage.
- Budget locked to a single brand: with only one vendor quoting, comparison is difficult.
- Stock vs pre-order unclear: the quoted lead time is 4–6 weeks, but in practice it can drag on to 10 weeks, blocking the setup.
- Chaotic model management: as staff join and leave, there is no standard for retiring old machines or buying new ones, leaving the IT department permanently firefighting.
- Cumbersome software pre-loading: Windows Pro, Office, Endpoint Security and Asset Tags each have to be scheduled separately with every vendor.
- ESG / disposal pressure: end-of-life machines have no outlet, and piling up in the warehouse breaches ESG reporting requirements.
Solutions Provided by C2
- Multi-brand central procurement pool: a single PO can cover Lenovo, HP, Dell, Acer, ASUS and Apple (Authorised Reseller).
- Dual-track delivery: 200 units permanently held in stock (best-selling models from the top 5 brands) plus pre-orders for large orders, with lead time compressed to 5–10 working days.
- 4-year lifecycle planning: procurement → deployment → management → retirement, with a Lifecycle ID and a recycling booking attached to every machine.
- Pre-loaded image service: the customer provides a standard image (or C2 helps build one), so new machines are ready to use on arrival.
- Factory-engraved Asset Tags: serial number, department and staff ID are laser-engraved directly on the chassis, so they will not rub off.
- Lease option: 36 / 48-month OPEX leasing, avoiding a one-off capex outlay.
Suitable Business Types
| Business Type | Scenario | Recommended Solution |
|---|---|---|
| Local company with 50–200 staff | One-off fleet upgrade | 50–200 units in bulk, best-selling models from the top 5 brands |
| Multinational company's Hong Kong office | Follows the head office standard image | Lenovo / Dell global SKU alignment |
| Government / public bodies | Open tender + ESG reporting | ESG-compliant retirement and recycling certificates provided |
| Education / training institutions | Mixed student / instructor use | Chrome OS + Windows dual track |
| New office setup (Startups) | Initial setup for fewer than 30 staff | 36-month lease, flexible machine swaps |
Service Process
- Requirements interview (30–60 minutes)
- Quotation + BOM (reply within 24 hours)
- Demo machine trial (1–2 week loan available)
- Order confirmation + PO
- Pre-loaded image + Asset Tag (completed before shipping)
- Delivery to premises (Hong Kong Island / Kowloon / New Territories)
- On-site unboxing + asset registration (on-site deployment if required)
- Warranty period begins + quarterly inspection
Lead time reference:
| Quantity | Stock Models | Pre-Order Models |
|---|---|---|
| 1–20 units | 3–5 working days | 10–15 working days |
| 21–100 units | 5–10 working days | 15–25 working days |
| 100+ units | Confirmed at quotation | 25–45 working days |
Supported Brands
| Brand | Main Series | Positioning |
|---|---|---|
| Lenovo | ThinkPad T/X/L, ThinkCentre, IdeaPad | Business workhorse, the widest global SKU range |
| HP | EliteBook, ProBook, ZBook | Mid-to-high end, strong value for money |
| Dell | Latitude, OptiPlex, Precision | Common standard in US-owned enterprises |
| Acer | TravelMate, Veriton | Budget segment, education market |
| ASUS | ExpertBook, ProArt | Design / engineering teams |
| Apple | MacBook Air, MacBook Pro (Authorised Reseller) | Design / development teams |
| Microsoft | Surface Pro / Laptop | Executives / presentation settings |
Warranty & After-Sales
- Standard warranty: OEM 3-year Next Business Day On-site (NBDoS).
- Upgrades available: Accidental Damage Protection (ADP), Battery Warranty Extension, Keep Your Drive (HDD not reclaimed).
- C2 value-add: free asset inventory check during the warranty period (once a year).
- Repair reporting channels: WhatsApp account manager / Email / customer portal, with the same SLA across all three.
- Spare parts held locally: motherboards, SSDs and RAM for common models are stocked locally in Hong Kong, so there is no waiting for overseas shipments.
FAQ
What is the MOQ?
Generally 5 units and above; orders below 5 units incur a single-unit uplift fee.
How long is the quotation valid?
14 days as standard; large projects (>100 units) can lock the price for 30 days.
Can we lease?
Yes, for 36 or 48 months, with a residual value of 1–5%; the monthly fee already covers hardware + warranty.
Do you pre-load Windows Pro and Office?
Office is a subscription and must go through the Microsoft CSP channel; C2 can arrange this on your behalf.
Can old machines be traded in for credit?
Yes; after a Grade assessment, the value is offset against the price of the new machines (HKD 200–2,000 per unit).
Do you provide ESG reports?
An ESG-compliant certificate is issued for each retirement and recycling, including CO2 savings data.
Real Case Studies
Case A — 200-Unit POS Upgrade for a Local Retail Chain
- Customer background: a Hong Kong-style restaurant chain with 60 outlets and ageing POS machines.
- C2 solution: Acer Veriton X4680G + pre-loaded Windows IoT + pre-loaded POS image.
- Delivery: delivered to every outlet in 6 batches within 2 months, including on-site setup.
- Results: POS failure rate down 60%, spare parts cost down 35%.
Case B — New Office Setup for a Multinational Advertising Agency's Hong Kong Office
- Customer background: a New York head office opening a new 25-person office in Hong Kong that must follow the head office standard image.
- C2 solution: Lenovo ThinkPad T14 Gen 5 (matching the head office SKU) + pre-loaded New York image.
- Delivery: 25 units arrived in Hong Kong within 14 working days, fully pre-loaded.
- Results: every employee had a working machine on day one of the setup, with zero delay.
Get a Quotation
WhatsApp or email our account manager and we will reply within 24 hours, including a BOM + recommended solution + lease quotation (if required).
For large projects (100+ units) we support on-site interviews + demo machine trials.
